01243 200077
"Planning is everything"!!
Who for?
An award-winning creative agency specialising in the creative design, planning and delivery of all
creative communications such as online broadcasts, conferences, exhibitions, events, brand identity
and digital services. Described as one of the most vibrant, caring agencies you could wish to work
with.
As Senior Event Manager/Senior Project Manager you will lead teams to manage and deliver a range
of small to medium-sized projects successfully and contribute to larger projects, sometimes by
helping to deliver larger aspects of any sized project successfully, working alongside either a Lead
Project & Event Manager or a senior freelance role. To manage the client on a project by project
basis. Be able to build strong relationships with clients for those projects, while taking full financial
and time management responsibility for them.
With 4 plus yrs experience this senior level position is responsible for the day to day contact with the
client for large-scale or high-level projects. Preparation of event estimate and budget control.
Management of overall concept and design development. Preparation of overall schedule and
critical path development. On-site management when required. Preparation of all third-party bid
information and vendor research, Qualifying all RFQ, process and documentation. Leads a large
project team as the point person with line management experience.
Main duties of the Senior Project & Event Manager
● Play a leadership role in the planning, design and delivery of client event work, with a focus on
ensuring success measures are in place and monitored, whilst ensuring cost efficiency and
financial accuracy
● Work closely with clients to communicate progress against agreed project milestones, with
regular updates on spend vs budget. Negotiating budget uplifts where appropriate and necessary
● Be responsible for large project teams, developing the skills of direct reports (where applicable)
● Have excellent leadership skills and enlist the aid and support of others in a planned and timely
manner to ensure project success
● Ensure all project management tools remain updated and regularly communicated to the project
team (both in terms of event quality and financial compliance with company targets). Tools
include: Procim budget, SoW, Project Timeline and Resource Planners
ISO Responsibility
● To develop company commitments with respect to the company sustainability objectives and
targets within the scope of our ISO20121 certification and as set out in company Sustainability
Proposition.
● To develop the company commitments with respect to the company Information Security
Management objectives and targets within the scope of our ISO27001 certification and as set out in the company Information Security Management Proposition.
● To develop the company commitments with respect to the company occupational health and
safety objectives and targets within the scope of our ISO45001 certification and as set out in the
Occupational Health and Safety Proposition.
Key Responsibilities & Accountabilities
Project accountability
● know the job process thoroughly and be able to oversee the process
● agree a client brief and outline budget, be able to make an assessment to the commercial
viability
● present costed proposals for a project, and agree payment terms and conditions
● check that project reconciliation is completed and accurate
● review and evaluate internal delivery resources
● attend client reconciliation meetings and capture data for future improvements
Financial accountability
● manage the entire financial process on medium sized jobs using Procim including; creating
complex client estimates, PCNs; payment and billing schedules, client invoicing and project
reconciliations
● provide project time plans based on tasks associated with the project and experience of
previous jobs in order to sell time effectively for all departments on large-scale projects;
keep tabs on sold time vs actual recorded time with the project team ; be highly proficient at
selling time to consistently meet margin targets (their own and their team)
● forecast revenue and ensure that individual projects meet financial targets
Company accountability
● ensure company documentation is supplied on time eg insurance values, payment
schedules, expenses, claims etc
● hit time target consistently and help the team to do the same
● support the incorporation of sustainability initiatives where possible in event-related
planning and delivery activities
● follow company policies, procedures and seek to drive continual improvement in
sustainability performance where possible
Communication
● write a creative brief in collaboration with the Creative team
● have very good presentation skills and be able to present to clients confidently
Client Servicing
● build and develop client relationships
● be able to develop persuasive points of view to assist and manage clients’ projects
● present ideas on medium sized projects
● have a very good understanding of the client products
Product
● contribute to creative proposals and brainstorms and be proactive in leading small proposals
and elements of larger proposals
● input to project case studies for large-scale projects
● adopt a proactive approach in developing concept proposals
● research new innovations and concepts that could be applicable to clients
● work with senior team members, Creative team and the Production team to maintain and
improve quality standards
Team Management
● Absence management
● Timesheet supervision
● Regular 1-1 meetings
● Annual and quarterly reviews
● Line management and coaching
The position would suit:
Senior Event Manager, Senior Project Manager, Event Manager, Project
Manager, Senior Projects Manager, Event Director, Event Lead, Events Lead, Events Project
Manager, Event Project Manager, Project Manager Events, Operations Manager, Operations
Project Manager, Event Project Manager, Project Manager, Project Manager, Event Manager,
Event Project Manager, Event Coordinator, Senior Event Manager, Events Manager, Senior Events
Manager, Event Manager.