Office Meeting

Senior Project and Event Manager

Reference No:

Location:

Salary:

1043

London (Flex)

Up to £45,000 per year


"Planning is everything"!!


Who for?


An award-winning creative agency specialising in the creative design, planning and delivery of all

creative communications such as online broadcasts, conferences, exhibitions, events, brand identity

and digital services. Described as one of the most vibrant, caring agencies you could wish to work

with.



As Senior Event Manager/Senior Project Manager you will lead teams to manage and deliver a range

of small to medium-sized projects successfully and contribute to larger projects, sometimes by

helping to deliver larger aspects of any sized project successfully, working alongside either a Lead

Project & Event Manager or a senior freelance role. To manage the client on a project by project

basis. Be able to build strong relationships with clients for those projects, while taking full financial

and time management responsibility for them.

With 4 plus yrs experience this senior level position is responsible for the day to day contact with the

client for large-scale or high-level projects. Preparation of event estimate and budget control.

Management of overall concept and design development. Preparation of overall schedule and

critical path development. On-site management when required. Preparation of all third-party bid

information and vendor research, Qualifying all RFQ, process and documentation. Leads a large

project team as the point person with line management experience.



Main duties of the Senior Project & Event Manager


● Play a leadership role in the planning, design and delivery of client event work, with a focus on

ensuring success measures are in place and monitored, whilst ensuring cost efficiency and

financial accuracy

● Work closely with clients to communicate progress against agreed project milestones, with

regular updates on spend vs budget. Negotiating budget uplifts where appropriate and necessary

● Be responsible for large project teams, developing the skills of direct reports (where applicable)

● Have excellent leadership skills and enlist the aid and support of others in a planned and timely

manner to ensure project success

● Ensure all project management tools remain updated and regularly communicated to the project

team (both in terms of event quality and financial compliance with company targets). Tools

include: Procim budget, SoW, Project Timeline and Resource Planners

ISO Responsibility

● To develop company commitments with respect to the company sustainability objectives and

targets within the scope of our ISO20121 certification and as set out in company Sustainability

Proposition.

● To develop the company commitments with respect to the company Information Security

Management objectives and targets within the scope of our ISO27001 certification and as set out in the company Information Security Management Proposition.

● To develop the company commitments with respect to the company occupational health and

safety objectives and targets within the scope of our ISO45001 certification and as set out in the

Occupational Health and Safety Proposition.



Key Responsibilities & Accountabilities


Project accountability

● know the job process thoroughly and be able to oversee the process

● agree a client brief and outline budget, be able to make an assessment to the commercial

viability

● present costed proposals for a project, and agree payment terms and conditions

● check that project reconciliation is completed and accurate

● review and evaluate internal delivery resources

● attend client reconciliation meetings and capture data for future improvements


Financial accountability

● manage the entire financial process on medium sized jobs using Procim including; creating

complex client estimates, PCNs; payment and billing schedules, client invoicing and project

reconciliations

● provide project time plans based on tasks associated with the project and experience of

previous jobs in order to sell time effectively for all departments on large-scale projects;

keep tabs on sold time vs actual recorded time with the project team ; be highly proficient at

selling time to consistently meet margin targets (their own and their team)

● forecast revenue and ensure that individual projects meet financial targets


Company accountability

● ensure company documentation is supplied on time eg insurance values, payment

schedules, expenses, claims etc

● hit time target consistently and help the team to do the same

● support the incorporation of sustainability initiatives where possible in event-related

planning and delivery activities

● follow company policies, procedures and seek to drive continual improvement in

sustainability performance where possible


Communication

● write a creative brief in collaboration with the Creative team

● have very good presentation skills and be able to present to clients confidently


Client Servicing

● build and develop client relationships

● be able to develop persuasive points of view to assist and manage clients’ projects

● present ideas on medium sized projects

● have a very good understanding of the client products


Product

● contribute to creative proposals and brainstorms and be proactive in leading small proposals

and elements of larger proposals

● input to project case studies for large-scale projects

● adopt a proactive approach in developing concept proposals

● research new innovations and concepts that could be applicable to clients

● work with senior team members, Creative team and the Production team to maintain and

improve quality standards


Team Management

● Absence management

● Timesheet supervision

● Regular 1-1 meetings

● Annual and quarterly reviews

● Line management and coaching



The position would suit:


Senior Event Manager, Senior Project Manager, Event Manager, Project

Manager, Senior Projects Manager, Event Director, Event Lead, Events Lead, Events Project

Manager, Event Project Manager, Project Manager Events, Operations Manager, Operations

Project Manager, Event Project Manager, Project Manager, Project Manager, Event Manager,

Event Project Manager, Event Coordinator, Senior Event Manager, Events Manager, Senior Events

Manager, Event Manager.