Office Meeting

Project Manager - Operations

Reference No:

Location:

Salary:

1106

Chichester/ Hybrid

Up to £40,000 per year


Who for?


Our client produces innovative events and experiences across digital, physical and hybrid spaces.



Culture


On offer, is a flexible, kind, caring culture, with great work life balance and leadership.

You can work from home, as well as attend they gorgeous creative office space in a beautiful setting.



The opportunity


Project Manager is a functional role within the company and is tasked with delivering the hyperserve approach to project delivery, ensuring that we deliver our projects efficiently.

This role will require the applicant to be able to display the company’s values and passion for work and will need both strong organisational skills to manage projects from brief to completion alongside the Production department, displaying a keen eye for detail in delivering solutions that adhere to our financial aspirations within the project.



Areas of Focus


  • Be the centre point for all project communications during a live project.

  • Project manage allocated projects from confirmation to execution.

  • Own the project financials and deliver on agreed margin expectations.

  • Coordinate internal meetings to deliver the project.

  • Booking operational logistical requirements including freight/transportation, installers, installer travel requirements,  and client storage requirements pretendant to the project in hand.

  • Produce a post project reconciliation and evaluation report detailing the performance and delivery from all internal and external stakeholders.

  • Ensure all operational requirements are delivered in line with H&S framework.

  • Ensure total viability of planned requirements are available to all business stakeholders.

  • Be the conduit between Commercial, Creative and the Production teams.

  • Support the business with internal events from an operations and operational and logistical stance.

  • Ensure onsite presence is executed to the highest possible standard.



Operational Functions that this role is responsible for:


  • From receipt of brief from Commercial team, formulate the response for delivering the project.

  • Deliver projects by running onsite operations, managing project teams as needed.

  • Working alongside the Production department, develop the project budget, timeline and agree supply chain.

  • Lead the client communications across the lifecycle of the project, supported by the Commercial team where relevant.

  • Build relationships with suppliers and freelancers to widen our talent pool and drive efficiencies.

  • Own and manage all logistical requirements for successful project delivery, and drive efficiencies where possible across projects.

  • Ensure all H&S documentation is in order and adhered to, working alongside H&S partners.

  • Deliver against sustainability goals and look to embed these within project scope and look to action change with clients as we do so.

  • Ensure all internal systems are up to date to add value to reporting. WFM/Rentman.

  • Joint and sole attendance to project meetings and client pitches as required.

  • Collate and share actions and updates within the department and wider teams through regular status meetings.

  • Joint meeting minutes and action management.

  • SPARK – embed this process into all stages of work, and champion internally.



Commercial Function that this role is responsible for:


  • Ownership of project budget and delivery.

  • Producing detailed quotations and delivering the response to the client’s brief.

  • Clear budget vs. actual reporting and RFQ management, communicating overspend to Commercial team to sign off/manage.

  • Management of all purchases and accurate administration to allow for project reconciliations.



Studio Function support:


  • Work with Studio to understand the creative response and deliver against it.

  • Add value through client insight and production knowledge to deliver end result.

  • Client facing, organised and charismatic demeanour.

  • Practically minded, creative solution-based thinking, a keen eye for detail.

  • Knowledge and experience in the experiential industry, and a digital offering preferable.

  • A high level of organisational skills and the ability to priorities multiple tasks.

  • An excellent communicator and ability to manage varying levels of experienced stakeholders.

  • Ability to describe your thinking, even if it differs from the thoughts of the group.

  • Adobe Creative suite – Acrobat Pro and CAD/Layout a bonus.

  • Able to efficiently use Microsoft Office software (Word, Excel, Outlook and PowerPoint).

  • Full Clean UK Driving Licence.

  • Ability and willingness to travel overseas



The position would suit: 


Senior Event Manager, Senior Project Manager, Event Manager, Project Manager, Senior Project Manager.