Project Executive

  Project Executive Events – Creative Agency SW London   Salary: £28k-£30k   We are looking for an Events Project Executive from an Events Agency or Creative Agency background.   ABOUT OUR CLIENT Meet our client, the cloud events specialists who bring big ideas to life. Here they spend their days creating events that deliver the reach needed in the real world. Working to plan, create and deliver the unique event or experience required to achieve ambitions –doing whatever it takes to make it a tangible success.   VALUES BIG-HEARTED Friendly, approachable, and reliable, everyone loves nothing more than really getting to know clients, partners, and suppliers. Desire to make a real difference to the brands they work with and to deliver on promises; to make life that little bit easier every day.   RESOURCEFUL With a love to be challenged, they don’t rest until they have found what it is their clients are looking for. Always open to thinking differently, from spaces and budgets to objectives and timings. Nothing’s too much trouble. No idea is too big, and no request is too quirky. If there’s a way, we’ll find it.   VERSATILE When they say they tailor service to requirements and budget, they mean it. No matter the scale of event support  needed they guarantee the same standards and attention to detail. It’s this flexible approach that keeps their clients coming back again and again.   BENEFITS The company benefits were created by their Dream Team to ensure they appeal to a wide range of individuals. They apply from day one and are added onto post probation and for every year's service. ●        Team Activity Days ●        Company Offsite ●        Additional Benefits after 1 years’ service including Private Health Care ●        Pension ●        Fitness membership upon passing probation ●        28 days holiday (inc. UK public holidays). Additional days holiday for each year of service (capped at 5) ●        Birthdays Off ●        Pay Day early finish - Fridays (15:00) ●        Thurs Office Drinks   What’s the role? We are looking for an enthusiastic, ambitious Project Executive or Senior Project Coordinator to support us in producing events from beginning to the very end. You will need to have a can-do attitude and be willing to learn.   RESPONSIBILITIES ●        A key element of the Project Executive role is to follow and fully understand internal processes. ●        As a Project Executive you will be a key part of the events team. Senior members of the team will rely on you to support them across different projects. Complete project tasks on time. ●        Working to deadlines is fundamental to the success of all projects. You will be expected to follow internal critical paths, client deadlines and supplier deadlines. ●        Support the Operations team with project planning such as helping to source and negotiate suppliers and venues, assist with budget creation, management and reconciliation, creating PO's and assisting with supplier onboarding and support in update of core project management docs. ●        Attend venue site visits and create site visit reports for internal and client review ●        Create and print supporting, event stock and shipping management, assist with build/breakdown of events, production office set up on site and check through plans and artwork for updates ●        Proving Social media content when attending networking events, FAMs, exhibitions etc ●        Networking with the industry by attending relevant events ●        As part of your role you will create and print supporting onsite docs: radio lists, crew lists, contact lists, event A-Z, rooming lists, team know before you go ●        As a Project Executive you will be involved in the research and administration involved in the preparation of RFP's. You will need to support the rest of the team in the preparation of RFPs/proposals. ●        You will be required to monitor suppliers and seek out new suppliers. ●        Office admin support including booking team travel and accommodation, maintaining accurate internal documents EG Bookings tracker / FAM trip tracker etc. REQUIRED EXPERIENCE, SKILLS & ATTITUDE ●        1 year experience in a similar event agency client facing role ●        Ability to manage clients and delegates pre-event / onsite and post-event ●        Great, confident communication skills, on phone, in person ●        Enthusiastic ●        Prioritise own work effectively ●        Work in multi-functional/cross disciplined teams ●        Represent good knowledge of company, the events industry and client’s industries ●        High attention to detail ●        Able to travel when required ●        Flexible working attitude ●        IT literate (MS Office) ●        Desirable software knowledge: Procim/Google docs ●        Being multilingual is beneficial

●        Build and maintain the online exhibitor resource centre (If applicable)

●        Propose new ideas to improve sponsorship management processes (If applicable)

●        Assist with build/breakdown of events

●        Proactive, self-motivated, focused

●        Strong desire to help others to succeed

●        Work collaboratively and provide excellent support

ABOUT YOU

We are seeking individuals who represent the following:

●        Enthusiasm towards the role, the company and your colleagues

●        Naturally proactive, self-motivated and thrives in a fast-paced environment

●        A true team player who works collaboratively and provides excellent support

●        Enjoys being involved in a wide variety of projects

●        Actively seeks and welcomes feedback

●        Works in a calm and composed manner when managing multiple projects and deadlines

●        Leads by example with the ability to inspire and motivate others - particularly when inevitable challenges arise

●        Maintains the resilience and stamina required to sustain performance when under pressure

●        Enthusiastically responds to every task, no matter how menial

●        Passionate about supporting your peers to be better

●        Embodies the values of the team

●        Operates to an exceptional level of delivery

●        Balances an excellent eye for detail whilst considering the overall project objectives

●        An ability to build long term, mutually beneficial relationships

This position would suit a Project Executive, Senior Project Executive, Senior Project Coordinator, Project Coordinator, Event Executive, Senior Event Executive, Events Project Coordinator, Events Project Assistant, Event Project, Junior Project Manager, Account Executive Events, Account Coordinator Events