Production Administrator

Who for?

Our client is a kind, caring and hugely successful event production agency that deliver a diverse

range of projects to both internal and external audiences from small specialist groups to large

International Congress forums. Really working closely with their clients to listen, challenge and

engage with them to provide creative solutions.  Working all under one roof, their 2D and 3D

creative resource, technical production, account management and logistics teams provide their

clients with the seamless support of a team with truly global experience. 

Providing clients with the latest technical systems, stimulating creative environments, smooth and

efficient movement of delegates to and from challenging destinations and accurate presentation of

data. We help to give our clients a communications experience that leaves their audience truly

inspired, better informed and ultimately more deeply engaged. A truly exciting, progressive culture

to be a part of.

Role overview

A key role that sits within the production team. The role involves working closely with all members

of the team and requires excellent communication skills for dealing with clients and suppliers as well

as first class numeracy skills and attention to detail.

This is a hybrid position.

Responsibilities

• Tasks associated with production administration

• Generate broadcast links

• Cleanse reports from virtual events

• Create calendar invites for speakers

• Manage freelancer bookings

• Oversee system booking (Currents) for all AV kit

• Inbox management



• Finance management:

• Monitoring the receipt of purchase orders

• Raise invoices to client

• Checking supplier invoices received on behalf of the client

• Completing information for BACS transfer of supplier payments

• Dealing with any invoice related queries

• Ensuring all invoices are processed for payment within the payment terms agreed

• Liaison with the finance team



• Client & Supplier liaison

•  Maintaining up to date records on all working files and a good filing system

•  Escalate any concerns to Head of Production as soon as possible

•  Archiving – ensuring records are correct and documents can be retrieved easily

•  Share best practice with peers in all areas of business

•  Regularly review departmental processes and procedures and suggest change, continuously looking for opportunities for improvement

•  Be committed to maximising efficiency and speed of billing cycle to ensure maximum profitto the company

•  Work as part of a team providing support and communicating with all colleagues / clients and suppliers

•  To always act in the best interest of the company

•  Perform other duties as required

• Skills & Qualifications

•  Good keyboard and computer skills - Word, Excel, SharePoint and Outlook

•  Strong organisation skills

•  Excellent attention to detail

•  Previously worked in Administration

•  Confident user of office equipment

•  Good communication skills, written and verbal

•  First class numeracy and accuracy skills

•  Excellent communication & interpersonal skills

•  Methodical & systematic work methods

•  Positive helpful attitude reflected in all communication

•  Customer service focus

•  Ability to prioritise

•  Fluent Business English

•  Flexibility and Ability to adapt

•  Able to work well in a Team

•  Used to working under pressure

This position would suit:

Production Assistant, Event Production Assistant, Production Coordinator,

Production Executive, Logistics Administrator, Logistics Assistant, Logistics Coordinator, Logistics

Executive, Project Executive, Project Coordinator, Project Assistant, Project Administrator, Events

Coordinator, Events Executive, Events Assistant, Event Assistant, Event Executive, Logistics

Coordinator.