Our client is an Events and Communications agency who create powerful and engaging experiences. The agency works across multiple industry sectors and has significant experience and proven track record of delivering impactful live and digital solutions to their clients.
The role of Junior Project Manager will be an integral support role on a variety of projects, by efficiently, flexibly, and pro-actively helping their main line Producer or Project Director.
This operational role means supporting, and sometimes leading, the various production processes of insight gathering, helping interpret that evidence, then designing the experience and delivering it faultlessly then measuring the impact of the project and making recommendations on any continuous improvement.
‘Create, Connect and Change’ summarises their external agency positioning.
With a confident approach and positive outlook, the Junior Project Manager, Junior Producer enables the Producer and wider project team to always deliver outstanding results and exceptional client service. The core role of the Junior Event Project Manager is supportive and multi-disciplinary and will cover a variety of roles - sometimes on the same project – including digital, production, technical, content, research, logistics, admin including budget monitoring and of course excellent client and supplier contact. In addition to this, part of the role will be to support the Business Development function of the business from an administrative perspective.
What do you do, day to day?
Operational role (in no priority)
During any project management, the Junior Project Manager or Junior Event Manager would seek to develop and build strong, trusted business relationships with agency peers, clients and suppliers e.g. to build on the project work currently being undertaken
Production duties cover elements such as creative, digital, content, technical, admin and budgetary via PROCIM.
To be an active member of a pitch team as required. In doing so to work closely with a ‘pitch leader’ to then help research, curate and develop a credible creative, on-brand and on-budget response – all in an accurate and timely manner too.
Helps set up and attends regular internal and external creative and content meetings – and proactively contributes to such meetings. Would be expected to present confidently at both internal, supplier and external client meetings.
Documents and records meetings and compiles timely, accurate, succinct draft contact reports for onward external distribution within 24 hrs of any major meeting
Liaise and negotiate on better rates and services with suppliers, venues and other service providers
Input accurate and timely project costing data into PROCIM to provide valid costings for the Producer/Project Director. To undertake internal and external PROCIM training to become quickly adept and competent in using this system.
Logistics support includes – research and investigate venue both in UK/internationally, set up and undertake comprehensive site inspections, (often accompanying clients), negotiate with venues and other suppliers to ensure the best rates are offered to clients and attend venue and logistics supplier meetings
With prior support and communication to smoothly deputise for Producer/Project Director and other event project members on occasion
Complete insurance documents, risk assessment and event safety files
Responsible for managing cash whilst on site and reporting to Producer all receipts & invoices
Post-production responsibilities including helping on financial reconciliation plus any goods & materials returned from the event and helping any archiving of such material
Business Development Support: research and coordination (in no priority)
Working closely with business development team in researching and gathering intelligence and insight into target clients and market sectors – all based on a coherent sales process and regular management of a dedicated and simple CRM sales system
To help prepare case studies and credential presentations for leaders to use – often at short notice
Proactively support company social media marketing tools, and maintain a clear and thorough understanding of monthly social media metrics/analytics
Help maintain and support marketing ‘tool-box’ - this includes website/case studies/newsletters/credentials/any PR and Award Entries.
To attend regular weekly meetings on business development and minute main actions arising
What kind of person are you?
You are highly organised with good administration skills and with excellent attention to detail
You are good with people at all levels
You are resilient and unfazed by tight deadlines, conflicting priorities and remain calm and collected under pressure
You are a quick learner, willing to grow and develop
You are interested in content, digital, technical and logistical aspects of production
You keep up to date and have an interest in social media platforms – inc LinkedIn, FB, Insta
We are urgently recruiting for this position, please contact us right away.
The position would suit:
Project Manager, Event Project Manager, Procim Project Manager, Project Manager, Event Manager, Event Project Manager, Event Coordinator, Senior Event Manager, Congress Manager, Event Manager, Logistics Manager, Event Logistics Manager.
Live Events Manager, Events Manager Live Events, Junior Project Manager, Junior Event Manager, Junior Producer, Event Producer, Producer, Live Events Producer.