Office Meeting

Exhibition and Sponsorship Producer

Reference No:

Location:

Salary:

1062

South London

Up to £55,000 per year


ABOUT OUR CLIENT


Meet our client, the cloud events specialists who bring big ideas to life. Here they spend their days creating events that deliver the reach needed in the real world. Working to plan, create and deliver the unique event or experience required to achieve ambitions –doing whatever it takes to make it a tangible success.



VALUES


  • BIG-HEARTED

Friendly, approachable, and reliable, everyone loves nothing more than really getting to know clients, partners, and suppliers. Desire to make a real difference to the brands they work with and to deliver on promises; to make life that little bit easier every day.


  • RESOURCEFUL

With a love to be challenged, they don’t rest until they have found what it is their clients are looking for. Always open to thinking differently, from spaces and budgets to objectives and timings. Nothing’s too much trouble. No idea is too big, and no request is too quirky. If there’s a way, they will find it.


  • VERSATILE

When they say they tailor service to requirements and budget, they mean it. No matter the scale of event support needed they guarantee the same standards and attention to detail. It’s this flexible approach that keeps their clients coming back again and again.



BENEFITS

The company benefits were created by their Dream Team to ensure they appeal to a wide range of individuals. They apply from day one and are added onto post probation and for every year's service.

  • Team Activity Days

  • Company Offsite

  • Additional Benefits after 1 years’ service including Private Health Care

  • Pension

  • Fitness membership upon passing probation

  • 28 days holiday (inc. UK public holidays). Additional days holiday for each year of service (capped at 5)

  • Birthdays Off

  • Pay Day early finish - Fridays (15:00)

  • Thursday Office Drinks



WORKPLACE


Spending a large proportion of your life at work means it should be a place that makes you feel good. Our client has a stunning office a short walk from a gorgeous village in South London, where they share everything from playlists to weekend baking efforts. They genuinely have a lot of fun together, and care for each other.


They regularly socialise after work including our Thursday early finish office drinks. In addition, their Founder, absolutely loves arranging social events for the team including weekend mini breaks, team away days, Christmas wreath making and more, to foster teamwork and fun times together, and celebrating accomplishments and appreciation.


This client is unequivocally a welcoming place for everyone, from those just starting out in their careers to parents who want to progress whilst maintaining a work/life balance.

They will always support you as an individual within an environment where you can realise your true potential.



PURPOSE


We are looking for an Exhibition Manager or Exhibition & Sponsorship Manager with experience of working with the Technology sector to oversee the exhibit operations, service delivery and sponsorship fulfilment for our clients. Responsible for the development, management and execution of various sponsorship elements relating to exhibitions (inc. complex custom builds) and 3rd party sponsorship.


This is an extremely exciting opportunity to produce world class events for globally renound brands, from the initial concept through to on site delivery and debrief.


Organisation will be integral, and clients will be your priority. Junior members of the team will look to you for guidance whilst senior members will rely on you to support them across a variety of projects. The role involves both UK and international travel and reports directly to the Operations Director.



KEY RESPONSIBILITIES


Project Management

  • Producing flawless events across EMEA with a strong operational focus and a hands-on attitude

  • Delivering on time, within budget whilst exceeding stakeholder expectations

  • Setting, communicating, and maintaining timelines and priorities on every project

  • Liaison with all stakeholders, including senior management (internal, suppliers, clients)

  • Creating branding briefing documents for events

  • Audio Visual direction i.e Compiling a technical brief and managing an AV team on site

  • Implementing client requirements on a project-by-project basis, challenging and suggesting alternatives as necessary

  • Anticipating and responding intuitively to challenges with satisfactory solutions

  • Managing supplier relationships across EMEA; sourcing, briefing, negotiating and ensuring deadlines and budgets are met

  • Managing and interpreting the needs of clients, teams and delegates (pre-event/onsite/post-event)

  • Preparation and ongoing management of budgets in multiple currencies, ensuring 100% accuracy with any fluctuations justified, adhering to internal processes including recording quotes, creating PO's, payment schedules, processing invoices accurately and post event reconciliation

  • Preparation of onsite schedules, working/onsite docs, critical paths, health & safety and crisis management documentation to ensure proactive and thorough contingency planning is in place

  • When supporting larger projects; Recording and communicating planning updates to the Project Lead/Account Director during the delivery phases

  • Experience of managing general event logistics essentials to include; travel and accommodation, shipping, delegate movement, etc.

  • Experience of producing exhibition stands preferable


Reconciliation & Post Event

  • Ensure projects are reconciled and information is passed in a timely fashion to Finance for billing

  • Actively participate in internal and external debriefs for the purposes of review and continual improvement

  • Sharing learning with the team from an operational, technical, content and supplier perspective

  • Manage the post event administrative process, including working with the Marketing function to create a case study


New Business - Brief Taking & Pitching

  • Contributing to new business development including industry networking, building relationships, referrals or from contacts within your existing network of contacts

  • Contribute to elements of the pitch

  • Confidently participate in face-to-face presentations for new business should the need arise



REQUIRED EXPERIENCE & SKILLS


  • Minimum 5 years’ experience of exhibitions/ complex custom stand builds, with 1 year as an Event/Project Director

  • Proven experience in directing and managing large-scale corporate exhibitions & events

  • Excellent written and verbal communication skills

  • Impeccable organisation skills with the ability to prioritise effectively

  • Very strong project management and decision-making skills

  • Proficient in managing complex budgets

  • IT literate (MS Office)

  • An ability and willingness to travel (UK and internationally) for site inspections and event delivery

  • The right to work in the UK

  • Experience in the following is preferable; Exhibitions, PROCIM, Google Docs, Multilingual Multi-currency budget management



ABOUT YOU


We are seeking individuals who represent the following:

  • Naturally thrives in a fast-paced environment

  • Works in calm and composed manner when managing multiple projects, clients and deadlines

  • Leads by example with the ability to inspire and motivate others - particularly when inevitable challenges arise

  • Maintains the resilience and stamina required to sustain performance when under pressure

  • Enthusiastically responds to every task, no matter how menial

  • Passionate about supporting your peers to be better

  • Embodies the values of the team

  • Operates to an exceptional level of delivery

  • Balances an excellent eye for detail whilst considering the overall project objectives

  • An ability to build long term, mutually beneficial relationships



This position would suit:


Exhibition Manager, Exhibition Sponsorship Manager Production Manager, Senior Production Manager, Event Production Manager, Live Events Manager, Live Events Production Manager, Events and Sponsorship Manager, Events and Exhibition Manager.