TALENT OPPORTUNITIES

Senior Project Manager

About Our client

Meet our client, the cloud events specialists who bring big ideas to life. Here they spend their days creating events that deliver the reach needed in the real world. Working to plan, create and deliver the unique event or experience required to achieve ambitions –doing whatever it takes to make it a tangible success.

Values

• Big hearted- friendly, approachable, and reliable, everyone loves nothing more than really getting to know clients, partners, and suppliers. Desire to make a real difference to the brands they work with and to deliver on promises; to make life that little bit easier every day.

• Resourceful- with a love to be challenged, they don’t rest until they have found what it is their clients are looking for. Always open to thinking differently, from spaces and budgets to objectives and timings. Nothing’s too much trouble. No idea is too big, and no request is too quirky. If there’s a way, we’ll find it.

• Versatile- when they say they tailor service to requirements and budget, they mean it. No matter the scale of event support needed they guarantee the same standards and attention to detail. It’s this flexible approach that keeps their clients coming back again and again.

Benefits

• Team Activity Days

• Company Offsite

• Additional Benefits after 1 years’ service including Private Health Care

• Pension

• Fitness membership upon passing probation

• 28 days holiday (inc. UK public holidays). Additional days holiday for each year of service (capped at 5)

• Birthdays Off

Purpose

As an experienced Senior Project Manager, you will help with producing client events from the beginning to the very end. You will need to have a can-do-will-achieve attitude with no task being too big or small.

Responsibilities 

• Project manage high-quality, complex, and production-heavy events from design and planning through to onsite delivery

• Have an input in project meetings and communications with both internal and external stakeholders throughout the project cycle

• Follow and implement internal processes and importantly ensure they are being followed by other junior members of the team. Propose new ideas to improve the event planning and implementation process

• Fully understand internal process and be able to train, oversee and monitor the rest of the team to ensure they are being followed correctly

• Follow internal critical paths, client deadlines and supplier deadlines. You will be expected to manage projects of all sizes to tightly managed deadlines. Managing deadlines across the entire team will also be an important part of your day-to-day activities

• You will be expected to identify potential opportunities with existing clients and ensure they are maximized plus brought to the attention of the Event Director and or the Senior Management Team. This requires a commercially minded approach to client management

• New Business Development will be something that you are comfortable with. This could be from industry networking or from contacts within your existing network of contacts

• You will be responsible for the successful delivery of client projects from briefing stage, planning and implementation. This will involve close management of all aspects of the project across the entire project delivery team

• There will be the requirement to manage the travel and accommodation arrangements of the internal team, clients, and suppliers

• You will work with the rest of the team to help deliver high quality events onsite. This will involve being onsite pre-event, during the event and post event

• Budget management for projects of all different sizes is an important part of this role. Your day-to-day activities will include managing internal budget processes quotes, creating PO's, payment schedules, processing invoices accurately and post event reconciliation

• You will be comfortable in negotiation with suppliers. Negotiation can be on price, services, scope, timings etc

• Venue sourcing, contracting and negotiation is a skill that you should be very comfortable with as a Senior Project Manager. Your skills in this area will need to be passed on to the more junior members of the team

• You will need to attend venue site visits and create site visit reports for internal and client review. create onsite docs, manage host schedules, supplier and staff contact lists, crew lists, running orders, run of show and team briefings

• You will need to be comfortable with creating a branding scope & deliverables briefing document specific to different venues

• As a Senior Project Manager, you will be a key part of the events team. Junior members of the team will rely on you for support and guidance. Senior members of the team will rely on you to support them across different projects. You will understand the team capacities and when there are issues with the ability to deliver projects

• As well as your ability to create strong relationships with clients you will need to develop strong relationships, suppliers, internal staff members and other stakeholders such as event sponsors

• A commercial mindset is important in this role. You will need to demonstrate a track record of maximizing profitability of events

• You will work closely with Event Directors and the Operations Director on resource planning for projects to ensure the right teams are in place for different projects

• You will have experience in working on and sometimes leading RFP's. You will need to support the rest of the team in the preparation of RFPs/proposals and guide junior members during that process

• Providing Social media content when attending networking events, FAMs, exhibitions etc - Networking with the industry by attending relevant events

• Shipping of event related materials around the world as needed

Required experience, skills & attitude

• 3 years experience in a similar event agency client facing role

• Close out - post event evaluation, debrief

• Ability to manage clients and delegates pre-event / onsite and post-event

• Proven track record of client and employer confidentiality

• You will have experience in working on and sometimes leading RFP's

• Great, confident communication skills, on phone, in person

• Adaptable to different situations

• Highly self-motivated

• Enthusiastic

• Prioritise own work effectively

• Calm under pressure

• Work in multi-functional/cross disciplined teams

• Represent good knowledge of company, the events industry, and client’s industries

• Supplier trips / fam trips and feedback on these to rest of team

• Mentor to junior members of the team, nurture them, teaching junior members of the time and help them developing their skills

• IT literate (MS Office)

• Desirable software knowledge: Procim/Google docs

This position would suit: 

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