Corporate Events Assistant


West London



Role Description

"The only way to do great work consistently is to love what you do!"

We are seeking a fun, energetic, vibrant but highly organised events assistant, to join this super special, corporate and private events company - specialising in immersive experiences for children and adults in the UK and overseas. They are working on some seriously exciting events in the pipeline for 2022 and thus we are looking for someone who is organised, creative and keen to embrace a new challenge.

With offices in London and Bristol they employ a core team of 17 staff, supported by a party team of over 200 freelancers, who are kept very busy managing an average of two hundred events a month.

Their clients are corporate companies the actual events they organise are anything but, they range from adult’s treasure hunts (with a twist!), to children’s Christmas parties for 1000 guests, to charity days and film screenings. They are developing the international side of their business planning events abroad, so they anticipate that opportunities for travel to support the management of these events in the future.


Events Assistant - Key Responsibilities

  • Creative brainstorming and subsequent development of ideas for both virtual and real life events 

  • Supporting other members of the corporate team

  • Creating detailed event proposals for clients using Adobe InDesign

  • Researching new suppliers including venues abroad and sourcing new products

  • Ordering, creating and pulling together kits for events

  • Working with the team to ensure all relevant licences, documents and assessments are in place before events

  • Scheduling and preparing for client meetings

  • Assisting with planning and executing events for children and adults including but not limited to liaising with suppliers and venues, hiring or commissioning props and sets, sourcing wild and wonderful things and overseeing set up and take down

Experience and skills we are looking for

  • A ‘can do’ and proactive attitude

  • Happy to get stuck in on a practical level

  • Ability to work autonomously under the direction from senior team members

  • Punctual and reliable with a flexible approach to work

  • Experience working on multiple events at one time

  • Meticulously organised and forward thinking

  • Excellent attention to detail

  • Proficiency using a range of office software, including GDrive, booking software/CRM, Zoom and design software ie InDesign

  • Effective time management skills with the ability to manage multiple tasks/projects against tight deadlines

  • Excellent phone manner and verbal communication skills

  • The ability to develop good working relationships with clients and team members

  • The ability to be adaptive and responsive to problem solve whilst remaining calm under pressure and professional at all times

  • Friendly, enthusiastic and personable 

The role is full time, to commence at the earliest opportunity. Salary for this role will be subject to experience with the additional payment of a company performance based bonus. The role is predominantly London based with some flexibility for home working.

This position would suit

Corporate Events Assistant, Event Assistant, Events Assistant

Project Coordinator, Production Assistant, Production Coordinator, Logistics Assistant, Conference Assistant, Party Planner, Event Executive.

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