TALENT OPPORTUNITIES

Logistics Project Manager

Our client is a communications group that creates experiences that inspire lasting change.

They partner with clients to provide employee engagement, learning & training solutions, scientific engagement, and capability building, all underpinned by applied behavioural science.

They engage internal and external audiences through the creation and delivery of live & virtual experiences, film, branded content, immersive and interactive content.

They work with an international blue-chip client base across business categories with a particular strength in healthcare. 

Live Meetings, Events and Congresses

• Lead and manage the event logistics from pre-work, on-site to post event reconciliation, including managing and working collaboratively with suppliers (hotel, congress secretariat, DMC,      external venue, travel agency).

• Leading and managing project teams of various sizes and a mix of internal and freelance support.

• Negotiate and build relationships with external venues and suppliers in order to achieve the required objectives for all events/meetings.

• Perform and prepare recommendations for complex venue searches.

• Actively build and sustain positive client relationships, providing continuous support, whilst helping facilitate the first-class delivery of work by the project team.

• Oversee and monitor the delegate management      process, taking responsibility for these tasks, as well as a willingness to delegate manage smaller meetings.

• Ability to juggle several projects at any one time and work to tight deadlines.

• Negotiate and contract meeting space and restaurant space

• Closely monitor Finance in relation to all projects ensuring that invoicing and financial management of detailed logistics budgets is effective and profitable in keeping with WRG      guidelines

• Flexibility to regularly work internationally as well as at other agency locations

• Manage and oversee the production/reviewing/monitoring of all event related documentation,      ensuring that appropriate records are maintained.

• Ensure Logistics quality, Health & Safety  and sustainability procedures are followed on each event

• Providing high quality on-site logistics  management, working closely with your project team to lead on first-class delivery.

• Actively follow all approval procedures in  compliance with agreed agency guidelines

• Assist in the development of colleagues’ skills and knowledge by offering advice / training i.e. registration      systems / databases etc., both formal and informal.

Virtual/Hybrid Meetings, Events and Congresses

• Actively build and sustain positive client relationships,  providing continuous support, whilst helping facilitate the first-class delivery of work by the project team.

• Research, evaluate and accurately/comprehensively prepare all delegate communication material in support of the smooth transition and attendance of invited guests at relevant congresses or events/meetings.

• Oversee the Delegate Manager’s virtual (and and live if applicable) logistics and administration of all registration  requirements in support of the client’s activity.

• Collaboratively work with other TCEG teams andv other suppliers/providers, both pre and during the conference/event, in support of a flawless delegate experience

• Manage and oversee the production/reviewing/monitoring all event related documentation, ensuring that appropriate records are maintained.

• Managing multiple projects at any one time

• Ensuring logistics processes are followed on each event, and ensure appropriate records are maintained

• Providing high quality virtual ‘on-site’  support, being adaptable to change, and working closely with your team to   be a part of first-class delivery.

What do you need to have

• Logistics Project management experience in the pharmaceutical sector – live and/or virtual

• Experience in the use of registration systems      and virtual meeting platforms

• CVENT preferred

• Zoom preferred

• MS Teams

• Proficiency in Microsoft Office

• Venue searching and presenting experience

• A highly motivated and a positive can do attitude

• A keen eye for detail

• Good people management skills

• Excellent budgeting skills and commercial awareness

• Proactive, organised and methodical

• The ability to pivot from live ways of working to virtual

• Ability to manage work in respect of tight deadlines & multi-tasking, handling several projects at any one time

• Excellent proof reading and attention to detail skills

• Interpersonal skills, with high professionalism

• Ability to build positive and lasting relationships with team members, clients and suppliers / freelancers

• Strong communication skills both written and verbal

• Fantastic customer service ethic and high  expectations of quality

• Excellent literacy and numeracy skills

• Willingness to work flexibly, travel overseas and work from other agency locations