Congress Project Manager - 12 month FTC
Our client is a brilliant communications group which creates incredible experiences that inspire lasting change. They partner with clients to provide employee engagement, learning & training solutions, scientific engagement, and capability building, and engage audiences through the creation and delivery of live & virtual experiences, film, branded content, immersive and interactive content.
The Congress Manager Role
This role will Project Manage multiple Congress (or other assigned events) at any one time. Taking a typical Congress from the very start of the process through to conclusion (on-site delivery, financial reconciliation, and reporting).
This will constantly be a mixture of different Congress being managed at different stages in their life cycle with Congress in a variety of global locations, often with differing demands and multiple clients. You will have ultimate responsibility for delivery, ensuring operational excellence, accurate budget control and reporting, general reporting for internal and client ‘continuous improvement’, managing multiple and diverse stakeholders with an overall strong commercial approach on behalf of the company.
Work location will be either Manchester or London, UK with flexibility to a hybrid way of working between office and home.
To co-ordinate all stakeholders (clients & agency colleagues) to ensure delivery of all client-led congress activity, on time and on budget
Chair and lead all project calls, including preparation of agenda, briefing materials and minutes
Escalate delivery / budget concerns to client lead and / or internally as required with recommended resolution
Create and manage project management budget, including control of scope creep
Prepare and manage project timeline
Work with relevant departments to ensure delivery of core project components, e.g. logistics, exhibition stand, film, technical production, working with other agencies where appropriate
Deliver specific project elements including satellite symposia, internal meetings etc. (involving both logistics and production)
Maintain oversight of core congress documentation
Provide guidance on compliance (industry standards or client regulations)
Oversee the delivery of project artwork/design, ensuring creative output meets the creative brief and is accurately provided to the requisite quality
Must have experience of delivering events for the pharmaceutical industry
Must also understand global medical congresses
Strong project management skills
Excellent client / stakeholder management skills
Ability to influence others and lead a team
Knowledge of exhibition, symposia and logistics management preferred
A thoughtful problem solver
Attention to detail
Good negotiation skills
Excellent literacy skills & knowledge of Microsoft Office
Able to travel globally on a regular basis
This position would suit:
Congress Manager, Junior Congress Manager, Senior Congress Manager, Congress Coordinator, Congress Project Manager, Project Manager Congress, Congress Events Manager