Senior Venue Sourcing Specialist


Birmingham or Home Based

Up to £28,000


Role Description

Our client is an outstanding global leader in event and meeting management that deliver thousands of events each year, worldwide, and work with a large range of industries.  They seek a Senior Venue Sourcing Specialist to be responsible for ensuring top level delivery of venue finding requirements for identified client accounts and to be a trusted advisor to all clients. As a Senior Meeting planner, a highly efficient and excellent quality of delivery to each project managed is required as well as a can do attitude.


In addition, the Senior Meeting Planner is expected to forge and develop excellent relationships across all levels of the business imparting best in class market knowledge of meeting facilities and providers and thus supporting clients key objectives in meeting arranging. The right person for this role will have at least 4 years’ experience in meeting and events, and must have good UK and International Venue knowledge.


This is a great opportunity for the right person, with flexibility in location – this role can either be based in their offices in Birmingham, or at home.


For more information about this role, please read on!



The Role of Senior Venue Sourcing Specialist


  • To maximise client revenue through up selling and promotion of the company’s services in all areas of the M&E Business

  • To be continually aware of the departmental targets in conjunction with the management team

  • Be fully engaged towards driving client income and ability to reduce cancellations at all times

  • To ensure cancellations are managed in line with the company’s standards and procedures

  • To maximise all income opportunities and to be actively aware of commission rates, preferred partners securing and negotiating enhanced levels wherever possible.



Client Activity:

  • To undertake face to face meetings with clients as and when required to do so

  • Work alongside Account Management team to understand client accounts worked on and 100% top level delivery

  • For allocated client accounts, to immerse yourself in allocated client brand and culture through understanding of their market place and competitor landscape

  • To support the rest of the business pillars by providing them with new and existing leads within client account.

  • To coordinate venue visits for the client and where necessary arrange for you to accompany them


Operational Activity:

  • To ensure all incoming calls and written communication are actioned promptly, efficiently and dealt with in an appropriate manner responding to the business and client needs and within given SLA’s

  • To co-ordinate and reserve meeting facilities negotiating on the client’s behalf using agree rate caps and preferred venues

  • Identify up selling opportunities and action accordingly

  • Identify scope creep and action accordingly

  • Update in house system with all required information during the life cycle of an event for strict company compliance & client reporting purposes.

  • To undertake any other duties or responsibilities that may reasonably be expected within the terms of the role

  • To attend all meetings both internal and external that are deemed relevant

  • To offer support, guidance and training for all new members of the team

  • To be responsible for the team and help support the Team Leader by assisting with duties that include holding morning team huddles, distributing bookings from the inbox, general costing checks and signing of contracts within a certain set amount

  • To share knowledge and to always be at the forefront for sharing ideas and knowledge when working on projects or when being asked for venue information from your peers


Skills and Required Qualifications:

  • Excellent Word / Excel and general IT skills essential

  • Excellent and strong multi-tasker who works well under pressure and can easily deal with short lead requests within SLA

  • Accomplished and confident negotiator

  • Able to self-motivate and motivate others

  • Creative, open-minded and willingness to adapt

  • Articulate

  • An excellent communicator & team player at all times

  • Experience essential in handling a large series of training/L&D events

  • At least 4 years significant experience within the meeting and events or Venue Sourcing industry

  • Good UK & International venue knowledge – A MUST

  • Courageous – not afraid of a challenge

  • Positive & encouraging approach to all tasks no matter how big or small

  • Language skills desirable

  • Knowledge of Cvent desirable



This role will also suit:


Venue Sourcing Executive, Venue Sourcing Coordinator, Venue Sourcing Manager, Venue Source, Sourcing Executive, Sourcing Manager, Operations Manager, Operations co-ordinator, Project Executive Events, Events Project Executive, Venue Finding Executive, Venue Finding, Venue Finder, Venue Finding Manager

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Royall Appointments Limited 

St Johns House

St Johns Street


West Sussex

PO19 1UU

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Registered in England and Wales

Company No 0684 5660