Project Coordinator/Project Support Coordinator



Up to £23,000


Role Description

Our client is an impressive Events and Communications Agency in Surrey who are looking for a Project Coordinator to take some responsibility for the success of individual elements of events by making sure that the intellectual content reflects accurately the messaging agreed throughout.  Important to the role is the ability to capture the imagination of the target audience whilst managing relationships and deadlines across the project.

This role will require a blend of research, planning, people skills and intuitive management, and may suit a graduate or someone with some experience working in the events arena. 

Client Management


  • obtain accurate brief and communicate appropriately to the integrated service teams

  • provide support for logistical, audio-visual, stage set design and theme & supply relevant information for budget proposal

  • review and feedback logistical & technical information for proposed venues and room use and highlight known areas of concern

  • update and advise clients (internal & external) via status reports

  • support when required with all pre-event client communication, and attend client meetings as required, including change and revision solutions

  • ensure accurate on-site information is compiled and where appropriate, issue call-sheet with production schedule and load list, agendas, location maps, floor plan / set plots, logistics information etc.

Clients – Internal & External – On-site

  • manage change request and communicate implications

  • ensure quality of service

  • build on-site relations with service providers

Clients – Internal & External – Post-Event

  • Support and prepare notes for project team de-brief meeting

  • file all appropriate final presentation materials are saved to the comms project

Operational Management

Proposals & Pitches:

  • Support in the preparation of both proposals and pitch preparation

  • provide creative suggestions towards idea generation meetings

Support Partners– Pre-Event:

  • research, identify and manage suppliers to suit the brief throughout the lifecycle of the project 

Support Partners – On-Site

  • support lead producer for producing the on-site event

  • ensure all updates / changes are communicated appropriately

Support Partners – Post-Event:

  • Support for any updates to project related info / accounting and prepare for reconciliation

  • Management & communication within the Production & Creative Services team


  • Stay up to date with new content delivery mechanisms and effects

  • Knowledge of technical solutions in events

  • Have an understanding of presentation, content support, presenter direction/mentoring, scriptwriting, video production and creative theme development


  • liaison with all integrated service teams to ensure that all communications, content and messaging are aligned

  • reporting to line manager and Board of Directors (as required) to give summary of project progress

  • close liaison with logistics teams to ensure the seamless delivery of the project

  • Administration

  • ensure accurate and timely completion of all project administration

  • ensure accurate and timely processing of all expenses (especially relating to client projects)

Budget Reconciliation & Finance Management

  • Obtain information for and prepare budget proposal

  • Manage and submit expenses and credit card reconciliations within timeframes specified

  • Other finance administration as required


  • Work collaboratively with all to ensure effective delivery of all client projects

  • Provide regular updates to Line Manager

  • Attend company training days as and when required

  • Attend company meetings as and when required

Please contact us right away for more information!

This role would also suit:

Project Manager, Project Assistant, Project co-ordinator, Event Manager, Event Assistant,  Event Project Assistant, Support Project Assistant,  Project Manager, Project Co-ordinator, Event co-ordinator, Project Support Assistant, Project Support Coordinator

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Royall Appointments Limited 

St Johns House

St Johns Street


West Sussex

PO19 1UU

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Registered in England and Wales

Company No 0684 5660