Creative Services Project Manager



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Role Description

Our client is a leading Meeting and Events agency based in Leicestershire who are looking for a Creative Services Project Manager to be responsible for overall studio management. This would include the management of creative resources, systems and processes to ensure quality and consistency of delivery for new and existing creative projects and proposals.

This is an exciting role that will be the primary interface between Creative Services, business development and business units. This role will suit someone who has experience working in an agency and an exceptional organizer with a keen eye for finances.

This is an office based role – but for the perfect candidate, our client would consider remote with 3 days in the office.



Key Responsibilities of the Creative Services Project Manager:

Studio Management

· Responsible for shaping studio management processes including briefing, budgeting, scheduling, resourcing and tracking of requests through Creative Services

· Point of contact for new requests and queries or issue resolution

· Ensuring full and accurate briefs are received, acted upon and resourced accordingly

· Project planning and forecasting of Creative Services work with project teams

· Ownership of the resource management / scheduling process for 2D and 3D for both studio and freelance requirements

· Receipt of requests for both creative and production freelance support

· Understanding requirements, checking availability and fulfilling Oracle, Workday and Sunrise contractual requirements

· Ensuring effective co-ordination between the business units and Creative Services roles (designers, production manager, senior event managers, comms, content and freelance) to ensure seamless delivery

· Work efficiently and effectively with the Head of Exhibits and Head of Live Events to proactively resource requirements across the calendar year

· Source, process and arrangements for freelancers (including Oracle approval, set-up, procurement and NDAs and contracts)



Proposal Management

· Attend initial kick-off calls to establish direction for all   RFPs / RFIs

· Assessment of work with Business Director

· Ensure quality of proposals upheld

· C-ordination of Creative Services resources where required to   support pitches

· Conduct research to prepare RFIs and proposals

· Collate response submission on e-procurement software

· Performance management and development of team

· Management of centralised proposal information, FAQs and business development collateral

· Have an excellent working knowledge of PowerPoint, Word and Gold-Vision database

· Develop, apply and share a full knowledge of the company’s range of services

· Understand the brand strategy and apply its principles at all times




· Attend supplier meetings, trade shows and internal training where relevant to ensure industry knowledge is maintained

· Creation of department SOPs and work with Operational Excellence team to track and record controlled document versions and ensure team and company adherence

· Lead on Creative Services and proposal management induction training

· Advise and inform on Creative Services process training with business units



· Ensure compliance with all company and client policies and   procedures

· Effective interaction with internal departments - e.g.   Operations, Venue Finding, Sales support, Marketing, Travel, IT, Finance and HR

· Understand the Company Vision and Values, and always apply their   principles



This role would also suit:

Project Manager, Project Co-Ordinator, Event Project Manager, Event Project co-ordinator, Experiential Event Manager, Event co-ordinator, Head of Events, Production Manager, Production Co-ordinator, Production Executive, Senior Production, Experiential Production Manager, Experiential co-ordinator, Experience Manager, Live Events Production Manager, Production Manager Live Events, Experience Production Manager, Creative Services Project Coordinator, Creative Services Event Coordiantor, Head of Creative Services,

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Royall Appointments Limited 

St Johns House

St Johns Street


West Sussex

PO19 1UU

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Registered in England and Wales

Company No 0684 5660