Senior Project Executive





Role Description

Our client is a leading Meeting and Events agency based in Leicestershire who are looking for a Senior Project Executive to support the Project Manager and other Account Team members in all aspects of the event management process. The right person will have at least a year’s experience in event management, and have excellent attention to detail. A friendly, approachable person with proven customer relationship skills and the confidence to take personal ownership of their work.

Sound of interest?

Key Responsibilities:

Delegate and Database Management

· Set up and administer event websites – including collation and inputting of delegate details

· Manage the invitation and attendee management process including meeting registration, air travel, housing and ground transportation, as required

· Manage delegate requests and communicate programme and logistical information

· Manage attendee communications and associated timelines

· Ensure Project Manager is up to date with all aspects of delegate arrangements throughout the course of the programme

· Manage housing lists based on delegate information and cross-referencing data sources

· Maintain databases and company information systems where applicable

· Use client driven systems e.g. STARCITE, where applicable

· Ensure all business critical deadlines for delegate management and communication are met for each programme

· Ensure Project Manager has current database reports, including travel, housing and ground transportation, for client meetings and project management

· Manage large scale events with support of other Project Executives and Administrators

Project Management

· Assist with selection of venues and production of event proposals

· Produce and arrange despatch of delegate packs and other information

· Produce signage, badges, on-site manuals and other documentation as required

· Order currency, uniforms, mobile phones, laptops and other on-site equipment as required

· On-site attendance at events as required

· Manage supplier partners for smaller type events

· Ensure that financial budgets and costings are tracked with deadlines achieved

Client Liaison and Development

· Setting up and maintenance of client files from confirmation of event to completion and evaluation

· Manage client communications and associated timelines

· Manage client requests and communicate programme and logistical information

· Foster the development of the client account by managing delegate relationships through exceptional operational delivery

· Look for opportunities within country groups as to personnel changes to share with Account Manager

· Be the primary contact for clients on smaller type events, ensuring they are communicated with and expectations are met

Financial Management

· Accurately deliver financial aspects of events in line with company processes and procedures

· Assist with identification and documentation of cost avoidance/saving measures

· Comply with company and client invoicing processes

· Cost efficient time management

· Assist with effective scope management

· Assist with preparation of budgets and final reconciliations within agreed timelines

This role would also suit:

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Royall Appointments Limited 

St Johns House

St Johns Street


West Sussex

PO19 1UU

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Registered in England and Wales

Company No 0684 5660