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TALENT OPPORTUNITIES

Senior Project Executive

Location:
Salary:
Reference:

Leicestershire

£23,500

856

Role Description

Our client is a leading Meeting and Events agency based in Leicestershire who are looking for a Senior Project Executive to support the Project Manager and other Account Team members in all aspects of the event management process. The right person will have at least a year’s experience in event management, and have excellent attention to detail. A friendly, approachable person with proven customer relationship skills and the confidence to take personal ownership of their work.

Sound of interest?


Key Responsibilities:

Delegate and Database Management

· Set up and administer event websites – including collation and inputting of delegate details

· Manage the invitation and attendee management process including meeting registration, air travel, housing and ground transportation, as required

· Manage delegate requests and communicate programme and logistical information

· Manage attendee communications and associated timelines

· Ensure Project Manager is up to date with all aspects of delegate arrangements throughout the course of the programme

· Manage housing lists based on delegate information and cross-referencing data sources

· Maintain databases and company information systems where applicable

· Use client driven systems e.g. STARCITE, where applicable

· Ensure all business critical deadlines for delegate management and communication are met for each programme

· Ensure Project Manager has current database reports, including travel, housing and ground transportation, for client meetings and project management

· Manage large scale events with support of other Project Executives and Administrators



Project Management

· Assist with selection of venues and production of event proposals

· Produce and arrange despatch of delegate packs and other information

· Produce signage, badges, on-site manuals and other documentation as required

· Order currency, uniforms, mobile phones, laptops and other on-site equipment as required

· On-site attendance at events as required

· Manage supplier partners for smaller type events

· Ensure that financial budgets and costings are tracked with deadlines achieved



Client Liaison and Development

· Setting up and maintenance of client files from confirmation of event to completion and evaluation

· Manage client communications and associated timelines

· Manage client requests and communicate programme and logistical information

· Foster the development of the client account by managing delegate relationships through exceptional operational delivery

· Look for opportunities within country groups as to personnel changes to share with Account Manager

· Be the primary contact for clients on smaller type events, ensuring they are communicated with and expectations are met



Financial Management

· Accurately deliver financial aspects of events in line with company processes and procedures

· Assist with identification and documentation of cost avoidance/saving measures

· Comply with company and client invoicing processes

· Cost efficient time management

· Assist with effective scope management

· Assist with preparation of budgets and final reconciliations within agreed timelines



This role would also suit:

Project Manager, Project Director, Project co-ordinator, Event Manager, Event Director, Event Project Director, Senior Project Manager, Senior Project Co-ordinator, Event co-ordinator, Senior Event Manager Project Manager, Senior Project Manager, Exhibition producer, Exhibition Manager, Event Manager, Product Manager, Project Director, Event Director, Event Manager, Event Project Manager, Senior Event Manager, Senior Account Manager, Account Manager.

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