TALENT OPPORTUNITIES

Senior Project Manager

Location:
Salary:
Reference:

Leicestershire

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Role Description

Our client is a leading Meeting and Events agency based in Leicestershire, they are looking for an experienced Senior Project Manager to manage profitable, prestigious client  events, using staff and other resources in their preparation, planning and   delivery, globally, exceeding client business objectives and expectations. The   right person for this role will have experience of managing international   events, ideally within the pharmaceutical sector, and a minimum of 3 years’ experience in a similar role.


Sound of interest! Please read on….



Key Responsibilities of the Senior Project Manager:

Project Management

· Ensure all business critical deadlines are met for each programme

· Ensure that the highest standards of event planning and delivery are maintained through the effective coaching of Project Managers and Project Executives

· Ensure effective usage of in-house project management systems and processes

· Manage the application of client driven systems

· Manage all venues and associated logistical arrangements

· Oversee the completion of the invitation and attendee management process by Project Executives, including attendee communication, database management and reporting

· Manage and co-ordinate client requirements with all 3rd party suppliers/internal service providers

· Manage production and design of all on-site meeting materials

· Produce, manage and circulate key communications e.g. weekly status reports to all key meeting stakeholders e.g. Client, Exhibit Agency, Med Ed etc

· Travel on-site to conduct site inspections and undertake planning meetings with all suppliers, when required

· Travel on-site to manage all meeting requirements and on-site staff

· Travel on-site as part of an on-site team, when required

· Ensure delivery of all events in accordance with regulatory and client-defined compliance guidelines

· Deliver first class customer service in line with clients’ objectives

· Add value to clients’ events through advising on beneficial additional services; creative ideas; business solutions and negotiation with 3rd party suppliers in order to achieve maximum contribution



Client Liaison and Development

· Meetings and liaison with clients where applicable to establish, maintain and develop relationships

· Identify new opportunities and leads for existing and new business development

· Assist with preparing and presenting event proposals to clients

· Plan, attend and execute client planning meetings - face to face, webex and/or telecons, where required Job Purpose:

· To manage profitable, prestigious client events, using staff and other resources in their preparation, planning and delivery, globally, exceeding client business objectives and expectations. Reporting to: Account Manager / Senior Account Manager

· Liaise with and advise clients, using knowledge and event experience to ensure that their business objectives are met

· Identify and manage preparation of supportive meeting planning materials for client planning meetings

· Ensure client is up to date with all aspects of meeting planning arrangements throughout the course of the programme

· Attend client debrief post event

· Apply excellent written and verbal communication skills, both yourself and your team



Financial Management

· Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event

· Approve all client invoices prior to despatch

· Ensure financial tracking of each event and conduct regular ‘health checks’ to ensure positive cash flow

· Maximise profitability of projects operated – including supplier negotiation and up-selling of additional services to clients

· Execute effective scope management – to identify and charge clients for out of scope activities

· Identify, quantify and report cost avoidance/saving measures

· Ensure compliance with company and client invoicing processes

· Submit accurate final reconciliation of events within agreed timelines

· Maximise revenue generation from allocated/targeted accounts

· Manage and achieve project profitability

· Cost efficient time management

· Maximise the efficiency of the team resources and time management, to ensure optimum net margin



Staff Development, Motivation and Management

· Work with Account Director and Account Manager to organise, plan and prioritise staff and resources to meet objectives and deadlines

· Assist Account Manager with recruitment of Project Managers, Project Executives and input to their mentoring and development

· Make recommendations to Account Manager on coaching options for Project Manager(s) and Project Executive(s). Assessing skill set within team


Experience

· At least 3 years experience in a similar role

· Experience of managing international events Ideally within the pharmaceutical sector.


Salary on application.


If this sounds of interest please do get in touch with us straight away!


 



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Royall Appointments Limited 

St Johns House

St Johns Street

Chichester

West Sussex

PO19 1UU

Registered in England and Wales

Company No 0684 5660