TALENT OPPORTUNITIES

Senior Production Coordinator

Location:
Salary:
Reference:

Surrey (Flex)

Up to £30k

1033

Role Description




“Unity is strength… when there is teamwork and collaboration, wonderful things can be achieved.”



Who for?


This special client is a a global experience agency with a heart of gold. One that enables change-makers to stand out and influence others. They offer a truly global service that includes their own inhouse design team working mostly in the Tech industry providing amazing events, expo’s, VIP incentives for global brands such as Dell Technologies, ServiceNow, DTCC to name a few. They are committed to caring for our environment, and collaboratively work on developing reducing our carbon footprint and are dedicated to sustainability and environmental initiatives inhouse and through our clients.


A multi-award winning company; recently awarded the Silver Award for Best Story Telling Exhibition Stand by the World Exhibition Stand Awards. We have also been finalists for the C&IT Awards for 2018, 2019 and 2020 for the Best Agency. We work closely with WeConnect and DWEN supporting women in business and have achieved Cyber Essentials Accreditation. We are currently working towards BCorp status as a company.


An award-winning, global shared experience agency whose purpose is to enable change-makers to stand out and influence others. Turn clients’ business and marketing objectives into unforgettable customer and employee experiences. A women-led-and-majority-owned business with a belief structure based on three main pillars:

  1. To balance people, planet and profit

  2. Diverse thinking powers creativity, innovation, and performance

  3. Decision-making should be based on evidence and insights, as well as great creative thinking

Key values are Integrity, Professionalism, Passion, Creativity and Truth.


Providing event; strategy, creative, tech, production and logistics services and we also create all forms of content to integrate with our clients’ wider marketing initiatives.



Purpose


To support the Production with all events including logistical organisation, event management and transport. To include the end to end running of small events, mini-expos and exhibitions building a relationship with clients and looking for repeat business and or new business opportunities.

Working closely with the Producers and Senior Producers supporting them in event delivery.

Offering a great benefits package including.

  • Salary excahnge Company Pension after 3 months

  • Employee Assistance Program with employee and family counselling support and legal advice

  • Business Travel insurance

  • Wellbeing programme

  • Monthly Team activities

  • One volunteering days for you to support the cause of your choice

They build on an inclusive culture that encourages, supports, and celebrates the diversity of all our People. We guarantee that your application will be considered without regard to race, religion and belief, age, sex, ethnicity, national origin, sexual orientation, relationship status, maternity and pregnancy, gender identity, genetic disposition, neurodiversity or disability we will never ask about criminal convictions at the initial stage of our recruitment journey.

  • Leading with small to mid-weight events, liaising with the client, building the budget, organise and manage suppliers to co-ordinate the event

  • Budget reconciliation

  • Creating POs for purchases

  • Booking video calls with team and our clients

  • Internal emails and general admin including timesheets

  • Manage Expo administration booking electrics, scanners, flooring, wi-fi and other bookings for Expo’s

  • Incentives/Giveaways: Sourcing based on briefs, PPT ideas for client, logistics of fulfilling and shipping

  • Client and supplier liaison and interaction

  • Booking and onboarding new suppliers

  • Hybrid support for Production team

  • Booking entertainment/activities for events

  • Providing Research and contributing to client proposals based on briefs

  • Attending events to support Producers/Senior Producers

  • Team event calendar is updated based on new live jobs on the NB WIP

  • Self-managing own workload

  • Event H&S risk assessment paperwork and RAMs document

  • Ability to think sustainably when putting on an event for a client

  • Providing and influencing eco-friendly sustainable options to a client



Technology & Equipment

  • Booking Tech kit in and out of supporting the Production coordinator

  • Sending and receiving equipment to and from events with preferred suppliers

  • Supporting the Production Coordinator with courier services to ensure kit arrives at Storage ready for shipment to events and expo’s

Securely packaging kit before sending out so that damages are prevented



Qualifications

  • Events Degree or equivalent industry experience

  • Fully literate in Microsoft Word, Excel and Outlook

  • Additional languages would be desirable



Key Skills/Experience

  • Friendly, happy proactive person

  • Being able to forsee issues arising from decisions being made and pre-empt solutions

  • Critical thinking

  • Good working knowledge of geographical locations

  • Strong communication skills, both verbal and written

  • Ability to work in a well ordered and methodical manner

  • Ability to keep client and Company information confidential

  • Can work effectively independently

  • Ideally has experience of working within a similar environment

  • Previous experience with undertaking risk assessments and method statements

  • Wide knowledge of all current, new and upcoming technical products

  • Experience of Smart Sheets and Procim desirable but not essential

  • Full passport

  • Right to work in UK



Why choose this client?


They work with incredible industry-leading brands around the world to co-create amazing live and virtual human-centred participatory experiences, and they want you - as the best talent - to join them, as they grow our award-winning agency. They are proud to be a diverse business with female-ownership and we use this diversity to help deliver the best work for our clients.


Their method is to inspire creativity – in our clients, our team and everyone in between. And from creative concept to flawless delivery, delivering nothing less than excellence. They love collaborating and audience is at the heart of everything we they do – they all want to deliver the best for clients to take their experience to the next level. Taking care of every last detail, no matter how big or small. For our clients, they take the fuss out of delivery.



We are urgently recruiting for this position, please contact us asap.



This position would suit


Event Production Coordinator, Production Coordinatior, Senior Production Coordinator, Agency Production Coordinator, Junior Production Manager, Event Project Coordinator, Project Coordinator, Event Executive, Agency Project Coordinator, Project Coordinator Agency, Live Events Coordinator, Live Events Executive, Project Manager, Event Technician, Events Coordinator.



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